NEVADA UNION HIGH SCHOOL
CHORAL BOOSTERS CLUB
CONSTITUTION AND BYLAWS
ARTICLE I: NAME
Section I: The name of this organization shall be known as the Nevada Union High School Choral Boosters Club.
ARTICLE II: OBJECTIVES
Section I: To encourage and maintain enthusiastic interest in the Choral Music Department of Nevada Union High School.
Section II: To lend all possible support, both moral and financial to the choral music program of Nevada Union High School.
Section III: To build and maintain a non-profit organization, which will help promote the general activities of the Choral Music Department.
ARTICLE III: MEMBERSHIP AND DUES
Section I: The membership of this organization shall not be limited. Anyone who is interested in the progress and development of the Choral Music Department of Nevada Union High School, and who is willing to uphold its basic policies, and subscribe to its Bylaws, may become a member in good standing upon payment of dues.
Section II: Dues shall be in the form of personal, family, or business membership. Dollar amounts for each membership will be determined annually by the Membership Committee.
Section III: The Annual Membership Campaign shall be conducted in the fall of each year. Additional members may be accepted at any time.
ARTICLE IV: MEETINGS
Section I: Monthly meetings of this organization may be held throughout the year.
Section II: The May or June meeting may include annual reports of officers and committees.
Section III: The privilege of making motions and voting shall be limited to members of this organization, whose dues are paid.
Section IV: Ten members shall constitute a quorum.
ARTICLE V: OFFICERS
Section I: The officers of this organization shall be the President, Vice President, Secretary (Recording and/or Corresponding), and Treasurer.
Section II: The privilege of holding office shall be limited to members of the organization, whose dues are paid and who have been members in the organization for at least thirty (30) days prior to their election.
Section III: Officers are to be elected and installed at the May meeting.
Section IV: Officers shall serve for a term of one (1) year or until their successors are elected and installed. No officer shall be eligible for the same office for more than (3) consecutive terms except with the consent of the current Executive Board. Vacancies in office shall be by appointment of the Executive Board.
ARTICLE VI: DUTIES OF OFFICERS
Section I: The President shall preside at all meetings of the organization; appoint all committees; be an exofficio member of all committees; sign checks in conjunction with the Treasurer, Choral Director, or President, as one of the four authorized to do so.
Section II: The Vice President shall act, as an aid to the President; assume all duties of the President in the President’s absence; sign checks in conjunction with the President, Treasurer, or Choral Director, as one of the four authorized to do so; and act as exofficio member of all fund-raising committees.
Section III: The job of the Secretary may be shared by a Recording Secretary and a Corresponding Secretary. The Recording Secretary shall keep the records and minutes of all meetings, and be prepared to refer to those minutes. The Corresponding Secretary shall attend to the correspondence of the organization; notify all officers of their election to office, and may advise members of the board, when a meeting is called.
Section IV: The Treasurer shall receive all monies and deposit them in the name of the organization in a bank approved by the Executive Board; pay out sums only on authorization by vote of the organization, or by majority vote of the Officers. The Treasurer shall keep an accurate record of receipts and disbursements; present a statement of account at every meeting of the organization, and at other times, when requested by the Officers; sign checks in conjunction with the President, Vice President, or Choral Director, as one of the four authorized to do so; and be responsible for the financial report to be sent to the State of California and/or the Federal Government, as required.
Section V: When an officer fails to attend three (3) consecutive meetings of the board without adequate excuse, the Officers may declare that office vacant.
Section VI: Each officer, upon expiration of his/her term in office, or in the case of resignation, shall turn over to his/her successor within thirty (30) days, all records, books, and other materials pertaining to that office.
ARTICLE VII: EXECUTIVE BOARD
Section I: The Executive Board shall be composed of the officers of this organization, the Director of the Choral Music Department of Nevada Union High School, the chairpersons of standing committees, and those appointed by the President.
Section II: The Executive Board may have general supervision of the activities of this organization, and may have full charge in transacting business.
Section III: The Executive Board may meet monthly during the school year.
Section IV: Two-thirds of the current Executive Board shall constitute a quorum.
ARTICLE VIII: STANDING COMMITTEES
Section I: Standing Committees may be created by the Officers, as required, to carry on the work of this organization which may consist of but is not limited to: the Membership, Nominating, Scholarship and various fund-raising committees.
Section II: The Membership Committee of three (3) members shall be appointed by the President in the fall of each year. The committee will recommend dollar amounts for each dues category for the annual approval of the Executive Board.
Section III: A Nominating Committee of three (3) members shall be appointed by the President in the spring of each year. The Nominating Committee shall be prepared to give a report at the scheduled meeting for nomination of officers. Nominations may be made from the floor after the report of the Nominating Committee has been presented. The consent of each candidate must be obtained before his/her name is placed in nomination.
Section IV: The Scholarship Committee shall consist of a minimum of three (3) up to a maximum of five (5) members of the Executive Board. The Scholarship Committee may recommend scholarship procedure to be approved by the Executive Board; receive applications; screen applicants; determine final selections and report to the May meeting. No relative of an applying student will be allowed to serve on the committee. The Chairperson shall be appointed by the President. The Choral Music Director is an exofficio member of the committee. Scholarship money shall be deposited in a designated Scholarship Account. See Addendum A.
ARTICLE IX: AUTHORITY
Section I: The rules contained in Roberts Rules of Order Revised shall govern in all cases in which they do not conflict with the rules of the organization.
Section II: Upon the dissolution of this organization after paying or adequately providing for debts and obligations of this organization, the remaining assets shall be distributed by the Executive Board to a non-profit fund, foundation, or organization, which is organized and operated exclusively for charitable, educational, religious and/or scientific purposes, and which has established its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of 1954.
Section III: Notwithstanding any other provisions of these articles; this organization shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1954.
ARTICLE X: CHANGES TO THE BYLAWS
The Constitution and Bylaws may be amended by a two-thirds majority vote of the members present and voting at any meeting of this organization provided prior notice has been given.
Standards for Awarding Scholarship
Scholarship is a gift, not a loan.
It is a Choral Music Scholarship.
There is no specific printed scholarship application, rather the student is asked to submit a letter of application consisting of three (3) paragraphs covering the following:
Student’s musical background
Student’s educational goals after high school and future career plans in music
Student’s financial need
Limitations and restrictions:
Student must show promise of future success in the field of choral music as judged by high school music department faculty.
Student must enroll in a college as a choral music major.
Any student eligible to enroll in a college may apply. No restrictions as to race, color, sex, or religion will apply.
To receive the scholarship, the student must show proof of registration at a college.
The number of grants given each year will be determined by the amount of money earned in fund-raising activities.
The Scholarship Committee will consist of a minimum of three (3) to a maximum of five (5) of the Choir Booster Board members. The committee will change from year to year, therefore it would be impossible to give names, addresses, duties, and relevant background of the selection committee. There will be no conflict of interest on the committee because no relative of an applying student will be allowed to serve on the selection committee.
Supervision of grants: The scholarship will be given to the student upon proof of registration at the institution of higher education, and proof they are enrolled in classes leading toward a degree in Choral Music.
Procedures for Violations: If violations of terms of scholarship occur, the scholarship will be withdrawn because the student is not enrolling in an institution of higher education or a choral music program. The monies allotted for the violated grant will be returned to the general Scholarship fund of the organization.